Creating an Informative and Professional Email
When creating an email informing your research professor (PI) and/or supervisor of your decision to leave a research group, consider these questions:
What is your reason for leaving?
When will your last day be?
Are there any projects you need to finish before leaving?
Where and to whom should you return your materials to?
What are you currently working on and when do you expect to have that finished?
If unable to finish your projects by the time you leave, who will you be training to do so?
Email Template for Leaving a Research Group:
Dear. Dr. XXX,
Thank you for the time you have invested in me by allowing me to be a part of your research group through the STEM Leaders program. While I appreciate this opportunity, I would like to inform you that I have decided to leave my position because [state reason here, e.g. major change, additional leadership role, outside circumstances]. I anticipate my last day to be [Day, Month and Date, Year].
Prior to my departure, is there anyone you would like me to train? Is there a specific procedure for leaving your research group? Where should I leave my research notebook, documents related to projects, and lab keys?
I want to be certain that all my duties are fulfilled prior to this date. I am currently working on [insert project here]. If there are any outstanding assignments that must be completed, please let me know.
Again, thank you for providing me the opportunity to gain research experience and grow professionally.
[Your name here]